Keep private student data, payment records, room assignments, bus rosters, medical details, and official records outside this worksheet.
No account required
Make the case for replacing what's worn out
List the instruments, props, and gear that need replacing, and this BandBoosterKit planner turns it into a board packet you can print — it autosaves in your browser and exports CSV and backup files too. It isn't the official inventory, so use item and role labels only and keep serial-number registries, vendor account details, and official records out of it.
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Total assets0Capital total$0.00Replacement cost across all plan years.Poor condition0Board priority0Unscheduled0
Print packetReplacement schedule
Equipment replacement plan
Prepared by not set
Capital total$0.00
No plan years yet. Add assets with a target year to build the schedule.
Board ask: $0.00 total capital plan across 0 plan year groups, with 0 board-priority lines and 0 assets not yet scheduled.
Equipment lead__________
Treasurer__________
Board review__________
Review before the board meeting
Add at least one asset row before sharing this replacement plan.
Worked example
Instrument / Equipment / Props Replacement Planner example
Cases, carts, props, repairs — the example rounds them up into one list for the board meeting.
Inventory list worksheet
Repair list
Replacement schedule
Assumptions
Check these before sharing
Use instrument or equipment IDs, asset tags, sections, and condition notes rather than student private data.
Keep official school asset records, purchase approvals, serial-number policies, insurance notes, and payment records in approved systems.
Repair, replacement, purchasing, and transportation rules must be checked locally.
Blank numeric fields count as zero. Negative values are treated as zero and flagged for review.
Formula notes
How the worksheet math works
Each asset row multiplies quantity by estimated replacement cost. Rows group by target year into a replacement schedule with per-year totals; rows without a year land in an unscheduled group. The capital total sums every row.
Replacement total per row = quantity x estimated replacement cost each.
Rows group by target year, sorted ascending, with unscheduled rows listed last.
Poor-condition assets without a target year are flagged for the board packet.
Quantity defaults to one when an item is named without a count.
Sources and local checks
Where these worksheet checks come from
These references help set the worksheet's boundaries. Your current school, district, booster, director, treasurer, venue, and event instructions still come first.
Local school, district, booster, travel, payment, safety, and music-program procedures : Official policy, payment records, and required forms stay outside BandBoosterKit.
Local instrument, equipment, repair, purchasing, and school asset procedures : Inventory and replacement sheets do not replace school asset records.
FAQ
Common questions
What can I do with the Instrument / Equipment / Props Replacement Planner?
Enter your numbers and notes, save in this browser, print the packet, export CSV, or download a backup file. Official records, payments, and approvals stay in the systems your group already uses.
Do I need an account?
No. There is no account to create and nothing to log into. Your work saves right in this browser when local saving is available.
What should I avoid entering?
Leave out full private rosters, student account balances, medical details, emergency contacts, room assignments, addresses, parent phone lists, payment records, card or bank data, tax IDs, credentials, and anything you would not put in a shared booster packet.
