BandBoosterKit

Calculators and worksheets, sorted by job

Every tool in the kit, sorted by the job it covers.

Six calculators are ready to use today: trip cost, fair share, uniform checkout, competition day, meals, and equipment. The fundraiser and student-credit page is still being built — it holds notes fine, but don't trust it with totals.

6 ready to use 1 still being built No account needed — worksheets save in this browser.

Packet output

What you can export

Fill in a worksheet, then print the packet, export a CSV, or download a backup file. Private ledgers stay wherever your program already keeps them.

01Worksheet fields02Print packet03CSV export04Backup file
Worksheet No account

Find your job

Jump to the part of the season you're working on.

6 ready to use · 1 still being built

TRIP / Approval request through departure week

Trip packets

Cost per student, parent summaries, admin notes, deposit schedules, bus labels, and packing reminders.

Ready to use
TRIP Ready to use

Band Trip Cost-per-Student + Parent/Admin Packet Builder

Add up the whole trip — buses, hotel nights, food, fees — then get a cost per student, a deposit schedule, and a packet you can hand to parents and admin.

  • Total trip cost worksheet
  • Cost-per-student note
  • Deposit schedule outline
Ready to use · print, CSV, and backup

BUDG / Budget planning through parent explanation night

Fair-share and budget

Season budgets, fair-share explanations, fundraising gaps, and notes for the board meeting.

Ready to use
BUDG Ready to use

Band Fair-Share + Season Budget Calculator

Lay out what the season costs, subtract what fundraising and the program cover, and land on a fair-share number you can explain to families.

  • Season budget worksheet
  • Fair-share explanation notes
  • Fundraising gap summary
Ready to use · print, CSV, and backup

UNIF / Fitting day through return day

Uniforms

Checkout sheets, size lists, cleaning notes, repair notes, missing pieces, and end-of-season collection packets.

Ready to use
UNIF Ready to use

Uniform Inventory + Checkout/Cleaning Tracker

Keep up with every jacket, bibber, and hat — who has what, what needs cleaning or repair, and what's missing on return day.

  • Checkout sheet
  • Size list
  • Repair and cleaning list
Ready to use · print, CSV, and backup

COMP / Contest week through bus return

Competition day

Itinerary, bus and chaperone labels, pit crew lists, truck and trailer load sheets, and parent reminders.

Ready to use
COMP Ready to use

Competition-Day Packet Builder

One Saturday packet for everybody: the itinerary, the bus and chaperone sheet, the pit crew checklist, the truck load list, and the parent reminders.

  • Event itinerary worksheet
  • Bus/chaperone role sheet
  • Pit crew and load list
Ready to use · print, CSV, and backup

MEAL / Band camp, game nights, competition Saturdays

Meals and hospitality

Meal headcounts, snack notes, water plans, donation lists, cooler labels, serving shifts, and hospitality checklists.

Ready to use
MEAL Ready to use

Band Meal + Hospitality Planner

Plan band camp meals and contest snacks — headcounts, the shopping list, donations, water, and who's serving each shift.

  • Shopping list worksheet
  • Donation signup list
  • Serving schedule
Ready to use · print, CSV, and backup

EQPT / Inventory review through board approval

Equipment and assets

Instrument, equipment, prop, repair, replacement schedule, trailer-load, and capital budget notes.

Ready to use
EQPT Ready to use

Instrument / Equipment / Props Replacement Planner

List instruments, cases, props, and carts with repair notes and replacement costs, so the board can see what big purchases are coming and when.

  • Inventory list worksheet
  • Repair list
  • Replacement schedule
Ready to use · print, CSV, and backup

FUND / Sale launch through deposit handoff

Fundraisers and credits

Fundraiser profit notes, student-credit notes, deposit handoff packets, fee summaries, and board reports.

Still being built
FUND Still being built

Fundraiser + Student Credit Tracker

A working summary of fundraiser profits and student-credit planning — notes for the treasurer, not your official finance records.

  • Fundraiser profit notes
  • Student-credit planning note
  • Deposit packet checklist
Still being built · fine for notes, not totals