New to the booster committee?
Work through trip costs, fair share, uniforms, meals, and competition-day jobs before handing them to the next chair.
What belongs in a band trip estimate?
Mark each cost as rough, quoted, or confirmed, then prepare separate summaries for families and administrators.
How do you explain fair share to families?
Show the season cost, what other income covers, and the amount left for families. Keep official balances elsewhere.
Uniform checkout, cleaning, and return notes
A practical checklist for fitting day, checkout, cleaning, repairs, missing pieces, and return day.
A contest schedule for the long Saturday
Print the schedule, adult jobs, meal count, and trailer list each group needs.
A five-year equipment replacement list
Put condition, repair cost, replacement price, and target year into a list the director and board can review.
A meal plan for the long band day
Build the shopping list, donation asks, serving shifts, and safe-holding notes from one group headcount without putting student names or allergy details into the worksheet.